Page 76 - EXIM-Bank_Annual-Report-2023

EXIM BANK MALAYSIA
74 A Vision to Serve Empowering Growth Management Discussion and Analysis
ANNUAL REPORT 2023
STATEMENT ON CORPORATE GOVERNANCE

Supply and Access of Information
The Board has unlimited and timely access to information with respect to the Board papers distributed in advance of meetings to
enable the Directors to obtain further explanations, where necessary, in order to be adequately prepared prior to the meetings.
The Board must also be provided with the minutes of Board meetings, Board Committee meetings, as well as reports relevant to the
issues of the meetings, covering the areas of financial, information technology, operations, budgets, risk management and annual
management plans.
The Board has access to the advice and services of the Company Secretary. Additionally, the Board may seek independent
professional advice and assistance in discharging their duties, if required.

PARt 5: BoARD CuLtuRE & ContInuInG PRoCESSES

Ethical Standards
The Directors are expected to observe the highest standards of ethical behaviour and fair dealings in relation to customers,
employees and regulators in the communities within which the Bank operates in and to ensure compliance with all applicable laws,
rules and regulations to which the Bank is bound to observe in the performance of its duties.
In addition to the Board Charter, the Directors are further guided by the Bank’s Code of Conduct for Directors in discharging their
duties. The Code of Conduct shall be read in conjunction with the Board Charter.

The Board endorsed the Whistleblowing Policy, which provides an avenue for all employees of the Bank (whether permanent,
contract, temporary or trainee), Directors, Shareholders, Customers, Consultants, Vendors, Contractors, agencies or any parties
with a business relationship with the Bank to disclose any unethical conduct or malpractice in accordance with the procedures
as provided under the policy and to provide protection for employees and members of the related parties, who report such
allegations. Whistleblowers, who make a disclosure, shall be protected against any form of retaliation or reprisal.

The Directors are also guided by the following policies in carrying out their duties:

Policy on
Anti-Bribery Financing Organisational
No Gift Entertainment
and Corruption Facilities with Anti-Corruption
Policy Policy
Policy Connected Plan
Party

Directors’ Conflict of Interest

Directors will declare if they have an interest, either directly or indirectly, in any transaction to be entered by the Bank in every
Board and Board Committees’ meeting. An interested or conflicted Director, or if the Director is deemed as a “connected party”,
is required to abstain from the deliberations and voting on a transaction.

training and Development of Directors
The Board recognises the importance of continuing professional education of its Directors and encourages them to participate
in courses or activities. This would enhance their knowledge to assist the Directors in the performance of their duties in the best
interest of the Bank. The Company Secretary continuously informs the directors of relevant training courses for their consideration.
The Board Charter requires newly appointed Directors to complete the Financial Institutions Directors’ Education (FIDE)
core programme, as well as Islamic Finance for Board of Directors’ Programme organised by ISRA Consulting. In addition,
newly appointed Directors are also required to attend an induction programme coordinated by the Bank.