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EXIM BANK MALAYSIA ANNUAL REPORT 2024

6 UPHOLDING ACCOUNTABILITY 73

Supply and Access of Information

All Directors have unrestricted access to the relevant information, advice and resources needed to carry out their roles effectively.
The meeting agenda and reports are uploaded to a secure portal prior to Board meetings, which Directors can access via devices
provided by the Bank. Reports to the Board typically cover financial matters, corporate strategy, business direction, operations,
annual budgets, risk management, significant polices, management oversight, shariah governance and compliance. Senior
Management is responsible for providing the Board with the information in an appropriate and timely manner.
The Bank provides the Board with access to third-party expert advice on any matter as needed, with the cost covered by the Bank.

PART 5: BOARD CULTURE & CONTINUING PROCESSES

Ethical Standards

The Directors are expected to maintain the highest ethical standards and act fairly with customers, employees, and regulators in the
communities where the Bank operates. They must also ensure compliance with all applicable laws, rules, and regulations relevant
to the Bank’s operations.

In addition to the Board Charter, the Directors are further guided by the Bank’s Code of Conduct for Directors in discharging their
duties. The Code of Conduct should be interpreted in conjunction with the Board Charter.
The Board endorsed the Whistleblowing Policy that allows employees of the Bank, Directors, Shareholders, Customers, Consultants,
Vendors, Contractors, agencies, and any party with a business relationship with the Bank to report unethical conduct or malpractice.
The policy outlines reporting procedures and protects those who report allegations from retaliation or reprisal.

The Directors are also guided by the following policies in carrying out their duties:

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Anti-Bribery Policy on Financing Organisational
No Gift Entertainment and Corruption Facilities with Anti-Corruption
Policy Policy
Policy Connected Party Plan

Directors’ Conflict of Interest
Directors are required to declare any direct or indirect interest they may have in any transaction the Bank plans to enter at every
Board and Board Committee meeting. Any Director with an interest or conflict, or who is considered a “connected party,” must
abstain from both the discussion and voting on that transaction.
Training and Development of Directors

The Board values ongoing professional development for its Directors and encourages their participation in relevant courses and
activities to enhance their knowledge and effectiveness in serving the Bank’s best interests. The Company Secretary regularly
informs Directors about relevant training opportunities and continuously monitors and documents Board training activities.

All Directors of EXIM Bank are required to complete the Financial Institutions Directors’ Education (FIDE) Core Programme as well as
the Islamic Finance for Board (IF4BOD) Programme. In addition, the newly appointed Directors are required to attend an induction
programme/session coordinated by the Bank. The Director will be briefed by Management and provided with materials on the
Bank’s history, operations, and financial performance to gain a first-hand understanding of its operations.